Fleets, heavy equipment and HVAC
Machines running. Costs under control.
Maintenance, refueling, tires, inventory and purchasing in one system. Your field team logs everything on their phones — even offline — so you decide with today's numbers, not last month's spreadsheet.
Card payment via Stripe · guided onboarding · works offline in the field
Companies that trust Gestiva 360
01 · The problem
You shouldn't find out a service is overdue when the machine stops.
When fuel lives in one spreadsheet, maintenance in another and parts in the storekeeper's notebook, the numbers arrive late — and so do your decisions.
02 · The product
Everything your fleet needs, tied to each machine's record.
Pick the modules that fit your operation and turn on the rest when you need them.
Maintenance and work orders
Services get scheduled before breakdowns.
- Preventive plan by model
- Work orders in your shop or a partner's
- Quotes, approvals and warranty
Inspections and checklists
Failed items don't slip through.
- Templates by machine type
- PDF report with photos
- Critical failures lock the machine
Refueling
Every liter with a machine, a reading and an owner.
- Partner stations, fuel trucks and own tanks
- Consumption and cost by equipment
- Lubrication and tax invoices
Fleet and Tires
Where every machine is, and how every tire is doing.
- Work sites and allocation
- Tires by position, rotation and tread depth
- Cost per 1,000 km and retreading
Inventory
The right part, in the right place, signed for.
- Barcode labels
- QR pickup with signature
- Stock counts and transfers
Purchasing
Quotes compared, orders approved, suppliers notified.
- Bids compared item by item
- Approval by spending limit
- Order sent on WhatsApp with the PDF
Costs
What each machine costs — and when to replace it.
- Cost by equipment
- Corrective, preventive and downtime
- Keep or replace
People and Attendance
The people who operate count too.
- Mobile time clock, shifts and time bank
- Vacation, leaves and onboarding
- Payroll with a file for your accountant
Also: Billing, Quality and Safety, the AI Assistant and portals for partner shops and fuel stations.
03 · How it works
You don't have to change everything to get started.
We start from the operation you already run and stay with you until the system is routine — not just until the contract is signed.
- 01
Assessment
We map your sites, machines, teams and what already works.
- 02
Setup
We turn on the right modules and import your machines and preventive plan from a spreadsheet.
- 03
Training
Field and office, each on their own screen. The operator app has few screens and one task at a time.
- 04
Follow-up
We stay close during the first weeks.
04 · Field
Data starts where the machine is.
Operators, mechanics and fuel truck crews log on their phones. Offline, records stay on the device and sync on their own, in the right order, when the signal is back.
Operator app
Pre-shift checklist, photos of failed items, emergency alerts and clock-in.
Mechanic app
Today's work orders with hours, parts, photos and report. Inspections and QR parts pickup.
Fuel truck app
Refuel, grease and refill the fuel truck tank, with the machine reading.
Gestiva Stock
Barcode scanning, goods receipt, stock counts and signed pickups.
Partner shops and fuel stations get their own portal: quotes with photos, check-in and return checklists, and QR-validated refueling.
GETIHi! 3 machines have been down for more than 5 days. Want me to prepare the work orders?
05 · AI Assistant · meet GETI
Meet GETI, the Gestiva 360 assistant.
He lives inside the system. Ask in plain language and he answers from what's on record: machines down, parts below minimum, overdue preventive maintenance.
Answers right away
Ask from the dashboard or with ⌘J, no report to build.
Finds what fell behind
Flags overdue preventive maintenance, stale records and stalled purchases.
He proposes, you decide
He drafts the work order or the request. Nothing is created until you confirm.
Ask about your fleet. It looks it up and answers.
In plain language, the way you talk. Answers come from what's recorded in the system — with the permissions of whoever asked.
- Which machines have abnormal fuel consumption?
- Which parts are below minimum stock?
- Which purchases are waiting on my decision?
- No guessing.
- If it isn't recorded, it says it doesn't know.
- Read-only.
- It can suggest a work order — created only when you confirm.
- Respects roles.
- People only get answers about what they can already see.
06 · Trust
Your data is yours. And everything leaves a trail.
Everyone sees only their part
Roles and access groups. Buyers see purchasing; team leads see their team and its machines.
A history of who did what
Work orders, services, stock and attendance record who did it, when and what changed.
LGPD and isolated companies
Each company's data is kept separate. You are the controller; Gestiva is the processor.
07 · Pricing
Pay for the size of your fleet.
A fixed platform fee plus a per-asset price for each module. Set your asset count to see the monthly price.
Essential
$199/mo
Get maintenance off paper and spreadsheets, with the whole team in one place.
For 20 machines and vehicles
- Machine and vehicle records, with users and permissions
- Corrective and preventive work orders
- Preventive plans by hour meter, mileage or date
- Mechanic app that works offline
- Dashboard with what needs attention today
Start free trial14-day free trial · Cancel anytime · Credit card
Professional
Recommended$399/mo
For operations that need to know what each machine costs, and why.
For 20 machines and vehicles
Everything in Essential, plus:
- Inspections and checklists that lock out unsafe machines
- Tires: life, tread depth, retreads and rotation
- Fuel tracking with abnormal consumption flagged
- Cost per machine, corrective vs. preventive
Start free trial14-day free trial · Cancel anytime · Credit card
Complete
$599/mo
Your whole operation in one system, from parts requests to AI answers.
For 20 machines and vehicles
Everything in Professional, plus:
- Inventory and purchasing: requests, quotes and purchase orders
- Quality and safety
- AI assistant that answers questions about your fleet
Start free trial14-day free trial · Cancel anytime · Credit card
Above 500 assets, the plan is Enterprise, with negotiated pricing and consultant-led rollout. Talk to us →
Demo
Book a demo
Pick a day and time straight from the calendar, no forms. On the call, we show you Gestiva set up around your own operation: your machine types, your job sites, your shop.
Calendar not loading? Open it in a new tab
08 · FAQ
Frequently asked questions
Didn't find yours? Message us on WhatsApp, Monday to Friday, 8 a.m. to 6 p.m. (Brasília time).
Chat on WhatsAppHow much does it cost?
It depends on your modules and number of machines: a platform fee plus a per-machine price for each module. Estimate it under Pricing, right on this page, and try it free for 14 days.
How long does onboarding take?
Onboarding happens in stages: assessment, setup, training and follow-up during the first weeks.
Do I have to replace the systems I already use?
Not all at once. Start with what hurts most and turn on other modules over time. Payroll, for example, comes out as an export file so your accountant can keep their own process.
Does it work for HVAC service companies?
Yes. In the HVAC segment, records are per unit, customer and location, with date-based preventive maintenance and a technician app that reads a QR code on each unit. In Brazil it also produces the PMOC, the legally required maintenance plan: technical lead, ART with expiry date, activity plan, the plan as a PDF and the monthly execution report.
Does it work offline?
The field apps do. Checklists, work orders, fuel truck fill-ups and clock-ins are stored on the device and sync in the right order when the signal comes back. The management dashboard works online.
My team isn't tech-savvy. Will they use it?
Training is part of onboarding. The operator app was built for phones and for busy days: few screens, one task at a time.
Can I bring my machine list and maintenance plan?
Yes. Assets and preventive maintenance plans can be imported from a spreadsheet.
How does the AI work?
The Assistant is an optional module. It only reads your data, with the permissions of whoever asked. Personal data such as ID numbers, phone numbers and addresses is removed before the question reaches the model.
See your whole fleet at a glance.
A quick call to understand how your operation runs today and show where Gestiva fits. Or get started on your own with a 14-day free trial.